How to: Sharing Excire Foto Office Edition with a network database

How to: Sharing Excire Foto Office Edition with a network database

These instructions explain how multiple employees can use the same database via a network drive.

Step 1: Installation and creation of a local database

First, each employee installs the Office Edition on their own computer.
After installation, a local database is created.
This usually happens automatically, as it is the default setting.
This local database is only used to start and test the software.
Alert
Important: In this step, everyone is still working exclusively on their own computer.

Step 2: Create a shared network database

Now, a selected employee creates a new database that will later be used by everyone.
Here's how:
Create a new database: File → Open Database → Select folder for new database
Select a network drive as the storage location that all colleagues have access to.

Then:
Import the folders with the photos.
Complete the entire registration process.
Info
This step only needs to be performed once by one person.

Step 3: Open the network database (for everyone else)

Once the network database has been set up, the other employees can open it:
In the software, click File → Open Database → Select Database Folder.
Select the corresponding folder on the network drive.
Alert
Important: The database can only be used by one person at a time. 
If another user has opened it, it is blocked for other users and a message appears indicating which user is currently logged in (exception: not in the trial version).

Important note about the photo folders
To ensure that all employees can view and use the photos correctly, the photo folders must be integrated in the same way on all computers (e.g., identical drive letter or same network path).

If this is set up correctly, every user can also open the 1:1 views of the images without any problems.

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